By LLN students, for LLN
Let's create THE LLN event community together!
PassPass is the platform that simplifies the management of your events and aims to centralize the entire events scene in Louvain-la-Neuve.
Born in Louvain-la-Neuve, PassPass is returning to its roots to create THE central hub where all students can find out what's happening on campus.
Who is it for?
Whether you organize 1 or 100 events per year, whether your event attracts 10 or 10,000 people, PassPass is the tool that simplifies your life with the goal of boosting your visibility on campus.
WHO ARE WE? - The PassPass team
After launching PassPass in January 2024 and enjoying initial success in the cultural, nightlife, and mainly B2B sectors in French-speaking Belgium, we want to develop our basic idea: to create the go-to platform for student events in Louvain-la-Neuve.
Our mission here is not commercial, but community-based: to offer a tool that benefits all students and organizers on campus. That's why we offer a special LLN package that is ultra-affordable for student housing, clubs, and associations.
How does it work in practice?
1.
Create your event in 2 minutes (free, paid, or open) - Request a "special LLN rate"
2.
Manages registrations, lists, ticketing, and payments
3.
Share your event page and easily communicate with your attendees
4.
All your events automatically published on the future LLN Events app
Take advantage of a special LLN rate!
Choose who pays the fees:
You have the flexibility to decide how fees are handled for your event. You can choose to absorb the fees yourself, or have the buyer cover them to lighten your financial burden.
Free tickets
Paid tickets
Become part of the project!
🎁 LAUNCH OFFER: CO-BRANDED EcoCups GIVEN AWAY TO CELEBRATE OUR COLLABORATION
We're on campus almost every day! Our offices are located at Hive5 above Jims.
FAQ
What types of events can I use PassPass for?
For absolutely all your events! Whether it's a party, a workshop, a conference, a cultural or sporting event. Whether your event is open (without registration), free with registration or ticketed.
Is PassPass exclusive or can I use other means of promotion in parallel?
Not at all exclusive! We are an ADDITIONAL channel, not an exclusive one. You can sell your tickets in person AND via PassPass. In fact, we recommend it! Many organizers in LLN operate with some sales in person and others online to reach more people.
How can I promote my event with PassPass?
You can easily integrate your PassPass event links into your website, calendar or social networks. All your followers have to do is click, and they're on a pro page featuring your event (and your colors) to register in just a few clicks.
This is perfect for students who cannot or do not want to go in person to buy their ticket!
What about accounting and payments?
Ultra-simple: payments are made directly into your bank account, and you can export an accounting document in 1 CLICK for the period you define. It's super-easy to track payments and justify cash inflows for your treasury. Ideal for NPOs that need to be accountable!
Do I need technical skills?
Not at all! If you know how to use Instagram, you'll know how to use PassPass. We've designed an ultra-intuitive interface with students in mind. And if you need help, we're here to guide you (and even come to your campus to show you how it works if necessary).
Can I work as part of a team on the platform?
Yes, we've set up a super-convenient team system. You can add all the members of your KAP/circle to your organization, and each one can manage events according to the rights you give them. No more sharing passwords or not being able to move forward when the person in charge is unavailable!
Do I really benefit from visibility by using PassPass?
Absolutely! We're about to launch a whole marketing campaign on LLN to attract as many students as possible in a sustainable way. We're going to do street marketing, partnerships, social media campaigns... The goal is to create a strong community where all students will automatically check PassPass to find events. So you'll benefit directly from all our communication efforts!
When will the app listing all events be available?
The "Events LLN" app is currently in development and will be launched in the coming weeks. You will also have a say in the features we include!
By joining now, you can still use the event management tool and share the link to your event page on your social media networks.
What's your alternative to Google Forms for registration?
PassPass lets you create custom fields at registration (like with Google Forms), but MUCH more professional and without having to manage multiple platforms. You can ask participants for any kind of information (allergies, T-shirt size, preferences...), how they heard about the event, ... and it's all centralized in the same place as your tickets.
What about promo codes and preferential rates?
We have a complete system of configurable promotional codes. Ideal if you have preferential rates for certain groups (circle members, subscribers, etc.). You define your code, the discount, the number of possible uses, the validity dates... Everything is automated!
How does that help you manage the day of the event?
You have access to a mobile app (IOS and Android) to scan tickets or consult the list of registrants, even without an internet connection. No more printing out lists or manually checking who's paid. You know exactly who's coming, in real time, and your team can manage entry much more efficiently.
I prefer to receive the money on the spot to limit my costs. Is this possible?
Absolutely! You can create free tickets via PassPass and charge people on site. This is what several small events in LLN with tight budgets do. You get all the management tools (participant list, scanning, stats) at no cost. However, it's up to you to track payments, make sure everyone has paid, and do your accounting.